The 20-Point Evaluation for Hybrid Billing - mock up

Easily Evaluate  Billing Software Vendors

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Farmlogics is an agriculture-focused technology company committed to improving how agribusinesses collect, manage, and act on field-level data. By offering digital tools that simplify on-ground operations, Farmlogics empowers farming communities and organizations to make better-informed decisions.

One of their flagship products, Flowforms, is a mobile and web based form application built specifically for agricultural surveys. Field teams use Flowforms to conduct surveys in various types of farmyards, capturing essential data such as crop health, soil conditions, pest presence, geographical coordinates, and overall field status. The data collected forms the basis for decisions around procurement, supply chain planning, logistics, and crop strategy.

Flowforms stands out because of its flexibility. It allows users to build custom forms suited to the needs of each client or location. Whether it's tracking post-harvest waste in one region or collecting soil pH levels in another, the form structures can be tailored to each scenario. As seasons change and farming activities shift, the form requirements also evolve - and Flowforms adapts with them.

As Flowforms adoption grew across farming cooperatives and agribusiness enterprises, so did the need for a robust subscription management solution. Farmlogics required more than just a way to collect payments - they needed a system that could mirror the complexity and flexibility of their product offerings.

They needed a solution that could help structure all of this, not just once, but continuously, as their customer base and product evolved.

Saaslogic delivered a complete subscription infrastructure that allowed Farmlogics to manage their entire billing and access model with precision, flexibility, and ease. Here’s how Saaslogic addressed their key needs:

Farmlogics is now able to offer both publicly visible plans (like Free and Standard tiers) and fully customized private plans. These private plans are tailored to the needs of individual enterprise clients and include unique combinations of features, usage limits, and pricing structures.

For example, one client might require 200 form creations per month with a submission limit of 500,000 and access to workflow and analytics. Another might only need 10 forms and basic dashboard access. Saaslogic enables this variety without adding operational overhead.

2. Feature and Resource-Based Restrictions

Saaslogic supports both resource-based limits and feature-specific access, allowing Farmlogics to define what’s included in each plan clearly.

Some of the features managed through Saaslogic include:

These are enabled or restricted based on the customer’s chosen plan. Additionally, each plan can limit the number of users, form creation capacity, and submission volume, all managed through a single platform.

Field surveyors working under Flowforms require individual logins, and each plan comes with a user license limit. Saaslogic ensures that clients stay within their licensed user counts and can upgrade when they need to scale.

This structure enables Farmlogics to onboard new customers confidently, knowing that access and usage limits are always enforced accurately, without manual tracking or intervention.

With Saaslogic in place, Farmlogics has significantly streamlined how it manages subscriptions, client onboarding, and feature distribution.

This has not only reduced internal complexity for the Farmlogics team but also improved the overall customer experience. Clients receive a plan that matches their needs, clearly understand their limits and access, and have the flexibility to grow with the platform.

By partnering with Saaslogic, Farmlogics gained more than just a subscription management tool — they secured a scalable, customizable infrastructure that grows alongside their business. Saaslogic’s ability to handle complex, form-based subscription models with dynamic feature controls, per-user licensing, and enterprise-specific plans has empowered Farmlogics to focus on what matters most: building impactful, data-driven solutions for the agricultural community. With seamless billing automation, precise access control, and the flexibility to launch new offerings without operational bottlenecks, Saaslogic continues to be the reliable backbone behind Farmlogics’ subscription success.

Farmlogics is an agriculture-focused technology company committed to improving how agribusinesses collect, manage, and act on field-level data. 

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How Saaslogic Supports Farmlogics in Powering Flexible Form-Based Subscriptions

Our client is a U.S. technology company specializing in unified API infrastructure for employment systems. Their flagship product enables rapid, low-code/no-code integrations with HRIS, ATS, and payroll platforms in under five minutes.

Designed for B2B HRTech platforms, they act as the connective layer between employment applications and third-party systems, helping SaaS companies streamline integration efforts and accelerate product delivery.

The company offers a vertical unified API purpose-built for deep, employment-related use cases. Their platform simplifies the typically complex process of integrating with multiple, disparate HR systems — reducing development effort, integration timelines, and maintenance overhead.

As the company’s subscription services gained momentum, several operational hurdles began to surface:

The overall requirement was a reliable, automated subscription management system capable of supporting custom pricing, multiple billing frequencies, automated invoicing, and seamless payment collections without heavy operational involvement.

To resolve these challenges, the client partnered with Saaslogic, an intelligent subscription management platform designed to simplify complex billing operations for SaaS businesses.

Here’s how Saaslogic transformed their subscription management process:

This end-to-end automation improved operational efficiency, reduced errors, and freed up valuable internal resources for strategic initiatives.

Implementing Saaslogic helped the client transition from a manual billing setup to a fully automated, streamlined subscription management system. The ability to automate invoicing, customize pricing, manage different billing cycles, and ensure timely payment collections transformed their operational capabilities.

What started as a challenge of scaling subscription billing for a growing customer base turned into an opportunity to modernize financial workflows and improve revenue predictability. Today, the client benefits from faster cash flows, fewer operational errors, and enhanced customer communication — all made possible by Saaslogic’s flexible, automation-driven platform.

Saaslogic stands at the forefront of intelligent subscription management for modern SaaS businesses, delivering automation, flexibility, and control where it matters most. Designed to simplify even the most complex billing operations, our platform empowers companies to manage diverse subscription plans, automate invoicing, and streamline collections with ease. As subscription businesses continue to scale, we remain committed to driving innovation that keeps their financial operations efficient, accurate, and future-ready.

Our client is a U.S. technology company specializing in unified API infrastructure for employment systems.

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How a Growing Technology Company Transformed Subscription Billing with Saaslogic

Our client is an education service provider with a platform for managing core school activities. This includes tracking academic progress, managing students, and collecting fees and payments. Their operations required a more sophisticated system to handle complex subscription models and multiple students’ payments in a seamless manner. The solution, however, was required to be flexible for different schools and facilitate simple handling of subscriptions, invoicing, and payments. 

The client encountered several hurdles as their platform evolved: 

The client’s system handles payments from parents through individual schools, each requiring its own subscription to access various services. 

 Parents with two or more kids, particularly those who attend different schools, found it difficult to arrange payments efficiently. This was because paying multiple invoices was tedious. 

 The client required the ability to offer subscription, invoicing, and payment management features through external APIs. This was critical for allowing schools to integrate these capabilities without relying heavily on external systems. 

 Different schools have different needs with respect to subscription frequencies. This led to difficulties in handling multiple plans at once. 

Single payment for Multiple Subscriptions:

 Parents found it difficult managing multiple subscriptions due to the need for different payments with respect to multiple schools or children being involved. At present, they must undergo separate procedures for each school or child. 

 subscription and payment management service for the particular client to resolve the above issues. Our strategy consisted of the following: 

 We provided API access to handle subscriptions, create invoices, and receive payments. Schools could now use these capabilities while remaining outside of Saaslogic’s interface. 

 We created an architecture in which one parent could pay for all children at once, even if they attend different schools. This alleviated the burden of juggling various unique bills and made the entire process easier. 

 The system took charge of the invoicing process, allowing schools to receive and mark payments as ‘completed’ even when such activities are done offline. 

 With webhooks, parents and administrators instantly received notifications when an invoice was created, payment was attempted, or a subscription was renewed. This made sure everyone was always in the loop. 

 Our dashboard provided schools with an interface to monitor their performance metrics, manage their subscriptions, and check the status of payment flows. This allowed for sound and timely decision-making, as well as financial management. 

Our system made it possible for the client (merchant) to avoid the issues of manual invoicing and payment tracking. They were now able to focus on scaling their platform and other core operations. 

The operational requirements of schools dictated the use of subscription features within an API-driven integration. 

Automated invoicing and payment reconciliation improved cash flow management and enhanced operational efficiencies across the organization. 

Parents could now handle payments for all their children across different schools in one transaction, significantly simplifying the payment process. 

Parents found Saaslogic’s subscription management convenient with the real-time notifications that made it simple to keep track of payment deadlines, invoice creation, and pending renewals. 

We designed portals to provide parents with maximum control and transparency, allowing them to view, pay for, and manage their subscriptions without requiring them to log in or use any other systems. 

The integration of Saaslogic has changed the way the client handles the subscription and payment processes, making them more manageable and convenient for schools and parents. Emphasizing custom-made solutions and advanced technologies, we have designed a system to meet the needs of educational establishments and families. Saaslogic is always striving to improve its subscriptions and payments management system, which aids in the seamless and effective running of its customers' business operations.

Our client is an education service provider with a platform for managing core school activities. This includes tracking academic progress, managing students, and collecting fees and payments. 

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A Comprehensive Payment and Invoice Solution for Schools 

Our client is a leading school dismissal service provider, offering solutions such as after-school pickup software, student dismissal applications, and multi-modal dismissal tracking. Serving a diverse range of schools—including international, preschool, and daycare—they streamline student pickups, optimize schedules, and enhance safety through vehicle identification and timely parent notifications. As their operations began to scale, they recognized the need for an automated subscription management and pricing system to alleviate the administrative time required to complete invoicing and payment collections. 

The client faced several significant challenges: 

We integrated Saaslogic’s subscription management platform to streamline subscriptions, automate invoicing, and simplify the payment process. The platform allowed for custom pricing models, which provided accurate per-pupil and per-school charges for general school operations and summer-camps. A dedicated customer portal was implemented, allowing customers to view invoicing and payment history, review a log of notifications, and manage payments in real-time. The customer portal allowed for their customers to modify their subscriptions based on rules set at the discretion of the merchant’s team. This ensured better control and oversight, empowering both the merchant's team and their customers to manage subscriptions with ease, ultimately enhancing customer satisfaction and operational efficiency. 

We introduced pro-rated invoicing across all payment options, ensuring accurate student billing with adjustments for mid-cycle enrollments or withdrawals. Our team integrated Authorize.net natively, enabling secure and efficient payment processing. Additionally, the seamless integration with QuickBooks streamlined financial management and reporting, reducing time spent on billing issues by at least 75%. 

Saaslogic’s robust notification system sends timely alerts to both merchants and customers. Notifications include subscription alerts, payment messages, pre-renewal reminders, billing alerts and more. This allowed the merchant to better manage and track subscriptions, while customers receive real-time alerts to stay on top of their payment schedule. 

Saaslogic has become the leader in innovative solutions for this fast-paced sector, making the subscription management process far more streamlined for service providers. We simplify subscriptions through automated and personalized invoices and provide flexible choices for payment. By empowering a diverse range of clients with exceptional efficiency and accuracy, we continue to push the boundaries of innovation and effectiveness in subscription management, driving even greater results for businesses. 

Our client is a leading school dismissal service provider, offering solutions such as after-school pickup software, student dismissal applications, and multi-modal dismissal tracking.

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Subscription Automation for a Leading School Dismissal Service Provider

Real-world stories of how SaaS businesses streamline billing, automate subscriptions, and scale smarter with Saaslogic.

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Missing upselling opportunities because your SaaS metrics aren’t monitored effectively?

Finding it hard to manage your billing data spread across spreadsheets, payment processors, CRMs, and accounting software?

Lacking clear insights into why your customers leave or downgrade?

Statistics show that a 5% decrease in churn can result in a 

But to achieve that kind of impact, you first need to track your 

 accurately. Here’s where Saaslogic comes in. It can help automate your billing with precision in real time. Turn your raw revenue data into powerful business insights using SaaS 

• The 11 must-track metrics for your SaaS dashboard

• How Saaslogic helps you stand apart with actionable SaaS metrics and dashboards

• How Saaslogic helps your SaaS business grow faster

Decode Your Billing Insights: The 11 Must-Track Metrics for Your SaaS Dashboard 

saas metrics

MRR is the steady stream of subscription revenue you can count on every month.

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For example, if you have 60 customers paying $200/month, your MRR is $12,000.

: Tells you how much revenue you can rely on each month.

 Tracking MRR growth shows whether your sales and retention strategies are effective.

: MRR is one of the first numbers investors ask for. It reflects stability and scalability.

Instead of spreadsheets or manual tracking, Saaslogic calculates MRR automatically based on your billing reports. It adjusts for upgrades, downgrades, churn, and new signups in real time. That means you always have a crystal-clear picture of your revenue flow and can focus on making smarter growth decisions.

ARR is the total predictable subscription revenue you can count on over a year. 

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If you’re charging $100/month per customer and you have 100 customers, that’s $10,000 in MRR. Multiply by 12, and your ARR is $120,000.

: ARR shows you how much revenue you can rely on year after year, which is essential for forecasting and investor conversations.

: Monitoring ARR growth clearly shows if your product and sales team are effective.

: Investors and acquirers look at ARR as a key measure of company health. 

Saaslogic uses your subscription data to automatically calculate ARR for your chosen time period. It updates in real time, so you can see if your ARR is going up, staying flat, or slipping. That means faster decisions, less guesswork, and more confidence when you’re steering your business or reporting to stakeholders.

Churn rate tells you how many customers you are losing over a period of time.

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: High churn means you are running hard just to stand still.

: It highlights whether customers are getting real, lasting value.

 Low churn shows a strong product-market fit and sticky revenue.

Saaslogic automatically calculates churn, both customer churn and revenue churn. It adjusts for upgrades, downgrades, and cancellations in real time, giving you a clear view of retention trends. That means you can quickly spot red flags, double down on what’s working, and keep more customers around longer.

Recognized revenue is the portion of your revenue you’ve actually earned in a given period. For SaaS, that means spreading subscription payments over the time the service is delivered.

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: If a customer pays you $12,000 upfront for a one-year plan, you don’t recognise all $12,000 in January. Instead, you recognise $1,000 each month as the service is provided.

: It keeps your financials clean and compliant with accounting standards (like GAAP/IFRS).

: It helps you see true performance, not inflated by upfront cash.

: Investors, auditors, and your own team rely on recognised revenue to assess real growth.

Saaslogic automates the revenue recognition process. You won't need to track schedules manually anymore. It manages upgrades, downgrades, cancellations, and multi-year contracts. This ensures compliance and gives you quick insight into what’s really earned versus what’s just billed.

Deferred revenue is money you have collected but have not earned yet. In SaaS, that usually happens when a customer pays upfront for a subscription.

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: If a customer pays you $12,000 today for a 12-month plan, you can’t count it all as revenue immediately. You recognise $1,000 each month as you deliver the service. The remaining $11,000 sits on your books as deferred revenue, a liability until you deliver the service.

: Keeps you compliant with accounting rules (GAAP/IFRS).

: Shows what is truly earned vs. just billed.

: Helps you plan hiring, expenses, and growth without overestimating revenue.

Saaslogic automates deferred revenue accounting. It adjusts in real time for upgrades, downgrades, and cancellations. This ensures accuracy and compliance. You can see right away how much revenue is deferred and recognised. This helps you understand its impact on your growth story, all without the hassle of spreadsheets.

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TRR is the predictable, subscription-based revenue you can count on each month (or year). TRR differs from one-off payments or services. It shows how much steady, repeatable income your customer base generates.

50 customers paying $100/month = $5,000 TRR

20 customers paying $250/month = $5,000 TRR

:  Investors love it because it reduces uncertainty.

:  Shows if you’re adding, keeping, or losing recurring revenue.

: Helps plan hiring, product investments, and scaling.

 Higher recurring revenue = higher SaaS company valuation.

In short, if you know your TRR, you know the health of your SaaS engine.

Manually tracking subscriptions and revenue can be tricky. Upgrades, downgrades, discounts, and churn make it even messier. Saaslogic streamlines this process for you.

o Tracking every subscription change in real-time

o Consolidating recurring revenue into clear dashboards

o Giving you investor-ready reports instantly

So instead of wrangling spreadsheets, you see exactly where growth is coming from and where you’re leaking revenue.

Invoice aging is a report that shows you how long your customers have taken to pay their invoices. It segregates unpaid invoices into “buckets” based on how overdue they are: like 0–30 days, 31–60 days, 61–90 days, and 90+ days.

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If the invoice is due on Sep 1, and today is Sep 20: Age = 19 days (falls in 0–30 bucket).

If the invoice is due on Jul 1, and today is Sep 20: Age = 81 days (falls in 61–90 bucket).

 Lets you see how much money is stuck in unpaid invoices.

 You know which customers to nudge first.

: Consistently late payers may be at risk of churn.

: Clean receivables show financial discipline.

In short, invoice aging tells you how healthy your cash pipeline is.

Instead of tracking invoices manually in spreadsheets and payment gateways, Saaslogic:

• Automatically generates real-time ageing reports (by customer, amount, and bucket).

• Flags high-risk accounts so your team knows where to follow up.

• Integrates with billing and collections to automate reminders and reduce late payments.

iscover the 11 key SaaS metrics every provider must track. Learn how Saaslogic dashboards turn billing data into real-time insights for growth.

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11 Key Metrics Every SaaS Provider Should Track on Their Dashboard

volume pricing

In the SaaS industry, ‘volume pricing’ has evolved into much more than a tactic to move large quantities of products. It has now become a strategic approach that builds loyalty, reinforces customer connections, and drives sustainable business growth. Businesses in early times once viewed discounts as short-term sales boosters. But that is not the case today. Modern companies now recognize that 

 aligned with purchase volume can be a powerful long-term loyalty engine.

Why Volume Pricing Is More Than Just a Cost Cut

When it comes to purchasing larger quantities, volume pricing is a strategic technique to reduce per-unit costs. Initially, it’s easy to view this as a simple reduction in price, but the true value lurks behind the psychological and operational gains that follow. This is right where customers feel recognized for their commitment. 

Businesses also gain the revenue predictability they need, letting them move beyond just their offerings. Volume discounting beyond one-time promotion or seasonal markdown is tuned for consistency. It indicates that loyal customers with more purchases continue to receive perks. The recurring advantage ignites a sense of partnership over a transactional relationship.

The Loyalty-Building Power of Volume Pricing

Customers are more likely to return and purchase larger quantities if they understand that their initial purchase brings significant savings. The volume discount strategy encourages customers to consolidate their buying behavior with the same provider rather than exploring other alternatives.

Transparency is a key factor in gaining loyalty. As a business, if you present clear thresholds and flexible pricing structures, customers perceive fairness. Volume discounting is not just like complex promotional offers. It is easy to understand: the more you purchase, the more you save. This clarity helps build long-term commitment and relationships.

Beyond just emotions, loyalty is reflected in actions. When customers steadily respond to volume pricing, they create patterns or trends that businesses can use for planning. This predictability factor lets manufacturers, SaaS providers, and retailers plan their inventory, delivery schedules, and resources more accurately and effectively.

Volume discount can be thought of as more than a price cut but a message of appreciation. Customers can experience their reward for loyalty, elevating the perceived value of doing business with that brand. With passing time, this recognition creates an emotional attachment that competitors might find hard to break.

Models of Volume Pricing That Encourage Loyalty

Businesses can take different approaches according to their market requirements, product type, or customer base:

: Once a customer passes a certain quantity, all units are sold at the lower price. This model presents an easily understandable and compelling case for ordering more.

: Pricing drops in brackets. For example, the first 100 units may be $10 each, while units 101–500 are $8 each. Each unit in the quantity bracket enjoys the discount.

 Instead of discounting based on the purchase per transaction, the business records the overall purchases over time. Once a customer accumulates a certain volume, they are charged the discounted price.

: Items or services are grouped and sold at a lower price than if bought separately. This type of pricing structure creates an urge to increase basket size and builds dependence on the provider.

Each of these models reinforces the principle that loyalty and commitment are recognized, ensuring customers see long-term value in staying connected with the same business.

Designing a Loyalty-Focused Volume Pricing Strategy

Volume pricing can be an effective loyalty driver, especially in situations where businesses should go beyond typical cost reductions. Let us see how it can be made practical:

Identify buying trends or patterns to get an understanding of the exact thresholds that make sense. A volume discount should be like a magnet that pulls customers to make larger purchases without harming margins.

The right model selection is crucial. Businesses can choose between uniform discounts, tiered structures, or cumulative approaches based on product and customer needs. Volume based pricing creates wonders in subscription or SaaS models where customer usage scales over time.

Clarity is vital in the process of building customer trust. Customers should be able to understand how volume discounting applies, whether by displaying it in a pricing grid or calling it out at checkout.

Provide tailored volume discounts to loyal customers who make repeated purchases. By offering custom benefits according to the purchase history, businesses can deepen the customer's sense of being valued.

Customer behavior changes, so keep track of how well the volume pricing approach performs. Adjust thresholds or the level of discounts as required to ensure the approach continues to build loyalty.

Consider how companies in different sectors apply volume pricing to keep customers engaged:

• Software and SaaS providers often reduce per-user costs as the number of users increases. This encourages organizations to commit more seats, making it harder for them to switch providers later.

• Manufacturers and wholesalers use volume discounting to reward bulk purchases, ensuring distributors return repeatedly for better deals.

• Retailers apply volume discounts through “buy more, save more” campaigns. These not only move inventory but also shape consumer behavior toward loyalty.

• Service providers may introduce volume based pricing for subscriptions or hours used, linking savings directly to customer engagement.

 goes beyond revenue—it becomes a loyalty tool that locks in long-term relationships.

Benefits of Volume Pricing as a Loyalty Tool

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: Customers increase purchase sizes to qualify for discounts.

: Consistent incentives keep buyers from seeking competitors.

: Predictable demand improves planning and efficiency.

 Customers feel valued when their commitment is recognized.

Learn how volume pricing boosts loyalty, ensures predictable revenue, and helps SaaS businesses build long-term customer relationships.

Resources

Case Study

How Saaslogic Supports Farmlogics in Powering Flexible Form-Based Subscriptions

How a Growing Technology Company Transformed Subscription Billing with Saaslogic

White Paper

SaaS pricing strategies for 2025

Webinars

How To Build a Winning Pricing Strategy for Your SaaS Business

Blogs

11 Key Metrics Every SaaS Provider Should Track on Their Dashboard

How Volume Pricing Builds Loyalty in a Usage-Driven World

Balancing AI Costs and Subscription Revenue: A Practical Guide for SaaS Companies

Saas Library

Managing Subscriptions

Revenue Metrics

More resources to study from

API documentation

Product documentation